Around 75 % less admin work for your tennis school
We took a typical school with 150 participants and estimated, task by task, how many hours admin takes each year. In this example, Smart Serve leaves you around 2 more hours a week for the court.
Run the numbers with your own hours
Set how many hours you spend on admin each month today. A rough estimate is enough.
Per month: 12 h → 3 h
Estimate based on the example calculation (around 75 % less work). No guarantee – in the demo we calculate with your real workflows.
A typical tennis school – before and after
Admin hours per year, by task
- Without Smart Serve Word, Excel, email, WhatsApp
- With Smart Serve Everything in one place
-
Season planning (twice a year)
Without Smart Serve:
40 hWith Smart Serve:12 h -
Registrations and questions
Without Smart Serve:
20 hWith Smart Serve:6 h -
Invoicing
Without Smart Serve:
36 hWith Smart Serve:6 h -
Payment matching
Without Smart Serve:
12 hWith Smart Serve:2 h -
Dunning notices and reminders
Without Smart Serve:
16 hWith Smart Serve:4 h -
Messages (rain, cancellations, updates)
Without Smart Serve:
20 hWith Smart Serve:6 h
144 h − 36 h = 108 h of time gained – around 75 % less administrative work. At CHF 100 per hour, that equals a value of your time of CHF 10'800.
Example calculation with estimated values. The hourly rate of CHF 100 is an assumption for your own working time – enter your own value in the calculator.
How long your routine tasks still take
What used to cost you evenings takes minutes with Smart Serve – or happens all by itself.
-
Listing courses and camps
Enter a course or camp with its price, and it appears straight away in the online registration on your website.
5minutes -
Processing registrations
Players and parents sign up themselves via the app or your website. You retype nothing, and the confirmation goes out automatically.
Automatic -
Building groups
The AI suggests groups by level, age and availability. Depending on your starting point, this gets 60–90 % of the group planning done. You adjust the rest by hand.
AI suggestion -
Sending out groups
One click, and every family has its training plan by email or push notification.
5minutes -
Creating invoices
Create QR-bills (Swiss payment slips) for all participants with one click and send them by email. Families pay by QR-bill, TWINT or card.
5minutes -
Matching payments
Upload your bank statement and Smart Serve matches the payments to the invoices. Anyone who hasn’t paid yet gets a reminder or dunning notice at the push of a button.
5minutes -
Cancellations and reminders
When it rains, one push notification reaches everyone or just selected participants, instead of calling round.
1minute -
Reporting
Finances, lessons, utilisation and participants are always up to date. You no longer keep an Excel list current.
Real time
“The software noticeably reduces my admin: registrations and payments are now structured and automated.”
How much time could you save? Let’s work it out together.
Finn Menzi shows you personally how Smart Serve works for your tennis school, online or on site. Free and with no obligation.
- Send your requesta time within 24 hours
- Demo with Finn30–45 minutes
- Set it up togetherthen try it yourself
“I’ll look at how your school runs today and show you what Smart Serve can take off your hands.”
Start risk-free
- You test Smart Serve for free before you decide
- No setup fee and no base fee
- You only pay for lessons that take place
- Developed & hosted in Switzerland
Finn will get back to you personally within 24 hours and suggest a time. The confirmation is already in your inbox. If you can’t see it, check your spam folder. If you like, jot down roughly how many players and coaches your school has before then.
The software for tennis schools in Switzerland. Built by a tennis coach, with support straight from the developer.
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